Administrative Assistant

I am looking to hire a virtual assistant with the following skill set to support various professional tasks within my practice:

Primary Responsibilities:

• Answering phone calls and responding to prospective clients

• Entering client information into the system

• Scheduling and rescheduling appointments

• Building and maintaining a social media presence in the mental health community

• Responding to practice-related inquiries

• Managing client intake paperwork and records

• Ensuring confidentiality and maintaining a HIPAA-compliant data environment

• Assisting with practice promotions, recruitment, and advertising

• Scheduling interviews with prospective clinicians

• Drafting letters and other professional correspondence

Required Skills:

• Strong written and verbal communication skills

• A polite, friendly, and professional demeanor

• Conflict resolution and de-escalation abilities

• Excellent organizational and computer skills

• Basic graphic design skills and social media proficiency

• Familiarity with platforms such as Facebook, Instagram, and LinkedIn

• Comfort working with diverse populations